Immunisation and Cervical Cytology Administrator


To manage the Nexus Immunisations schedules and to be responsible for all administration including targets, recalls, searches, immunisation data for new patients and data input.

To manage administration in relation to cervical cytology



The post-holder will:

Manage the quarterly Childhood Immunisation targets, updating Open Exeter, producing searches and managing the recall system.
Be responsible for sending correspondence to patients and following up responses- updating system with immunisation details, recording non consent, deductions.
Update new patient immunization data, Health Visitor “Red Book” data on to clinical system,
Run all recall searches and complete required actions including sending lists of patients to Immunization leads for further follow up.
Liaising with site leads in relation to overdue immunizations lists and actions taken.
Respond and action requests from the Immunization leads, alerting Target team and leads of potential issues with the quarterly target.
Reporting to the Nurse Manager on immunisation performance broken down at site level
Work with Nurse Manager to regularly review and redevelop recall systems to achieve immunisation targets.
Be the point of contact for all immunisation administrative queries.
To be involved in the administration of seasonal and national immunisation campaigns.
Monitor email in box for all Nexus Immunisation communications
Attend monthly target meetings

In the course of your employment you will have access to confidential information relating to Nexus Health Group business. You are required to exercise due consideration in the way you use such information and should not act in any way which might be prejudicial to the Nexus Health Group interests.
Information for extra consideration includes access to the general business of the practice and any information regarding individuals.
Information relating to patients, carers, colleagues, other healthcare workers, or the business of Nexus Health Group may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data,
If you are in any doubt regarding the use of information in the pursuit of your duties you should seek advice from your line manager before communicating any information to any third party

Employees must be aware of the Data Protection Act (DPA) 1984
You must not at any time use the personal data held by Nexus Health Group for any purpose not described in the registry entry or disclose to a third party
Completing documents relating to cervical smears in line with protocol set out by nurse manager. Coding recall dates on patient notes
Booking telephone calls with nurses if patients need contacting in relation to missed colposcopy appointments if necessary
Completing and coding normal cervical cytology results
GDPR 2018

In accordance with the GDPR 2018, you are required to give your consent to the employer to hold personal data and process payroll and other records using such personal data on your behalf.
You must agree that the employer is permitted to hold personal information about you as part of its HR, Payroll and other business records and may use such information in the course of the employers business. You must agree that the employer may disclose such information to third parties where this is lawful, appropriate and necessary for the employer to conduct its business.
This clause applies to information held, stored, processed, used or disclosed in any medium.

Employees must be aware of the responsibility placed upon them under the Health and Safety at Work act 1974 to maintain a healthy and safe environment for both staff and visitors
The post-holder will assist in promoting and maintaining their own and others health and safety and security as defined in the Health and Safety Policy
Using personal security systems within the workplace according to Nexus Health Group guidelines
Identifying risks involved in work activities and ensuring appropriate safeguards are used when the activities are undertaken
Making effective use of training to update knowledge and skills
Using appropriate infection control procedures
Maintaining work areas in a tidy and safe way free from hazards
Reporting any risks that are identified both timely and accurately to your line manager

The post-holder will support the equality, diversity, and rights of patients and carers colleagues to include:

Acting in a way that recognises the importance of people’s rights, interpreting them in a way that is consistent with Nexus Health Group Policies, Procedures and current legislation
Respecting the privacy, dignity, needs, and beliefs of patients’ carers and colleagues
Behaving in a manner which is welcoming, non-judgemental and respects their circumstances, feelings, priorities and rights

The post-holder will

Strive to maintain quality within the practices
Alert other team members to issues that affect quality and risk
Assess own performance and take accountability for their own actions either directly or, under supervision
Contribute to the effectiveness of the team by reflecting on their own and team activities, making suggestions on ways to improve and enhance team performance
Work effectively with individuals in other agencies to meet patient needs
Effectively manage own time, workload and resources

The post-holder will recognise the importance of effective communication within the team and will strive to communicate effectively with:

Other team members
Patients and carers
Recognising people’s need for alternative methods of communication and

respond accordingly


The post-holder will

Apply Nexus Health Group, standards and guidance
Discuss with other members of the team how the policies, standards and guidelines will affect their own work
Participate in audit where appropriate

All employees have a responsibility for:

Safeguarding children and Safeguarding Adults in the course of their daily duties
For ensuring that they are aware of the specific Safeguarding duties related to their role

The post-holder

Is advised that the job description describes responsibilities as they are currently required and these are subject for review and updating in the light of changing service needs.
Should be aware that job descriptions are not fixed although every effort is made to ensure that the responsibilities reflect what you are being asked to do. However by the nature of the business that Nexus Health Group undertakes this demands flexibility in order to provide a service to our patients. The job title and description may be amended and you may be asked to undertake additional duties not specified that may be reasonably required
May be expected to work at any of the medical practice sites in line with service needs
Must at all times carry out his/her responsibilities with due regard to the Nexus Health Group Equal Opportunities Policy
Is expected to participate in the practice performance appraisal scheme and to contribute to their own personal development and the development of any staff they are responsible for including timely completion of mandatory training
Is expected to follow the Nexus Health Group’s general standards of performance and behaviours.
Person Specification:

Skills/ Qualifications/Experience


Background of working in a Health Care setting E
IT Proficient E
EMIS Trained E
Experience of working in the NHS and Primary Care E
Organisational Skills

Attention to detail E
Time Management E
Ability to prioritise workload E

Knowledge of Immunisation schedule and procedures E
Ability to work autonomously E
Good working knowledge of IT systems E
Communication and relationship skills E
Confident and accurate keyboard skills E
Adherence to confidentiality rules E
Communication / Influencing

Self-motivated and pro- active team player with good interpersonal skills. E
Flexible and adaptable E
Open and honest E
Initiative, common sense and attention to detail E
Demonstrates ability to be diplomatic and sensitive E
Professional and positive E
Self- awareness and personal professional development E
Adhering to Nexus core values E
Job Type: Part-time

Pay: £11.44 per hour

Expected hours: 30 per week


Monday to Friday
Work Location: In person